Effective Date: March 17, 2026
Last Updated: March 17, 2026

1. Introduction

This Privacy Policy describes how VisionaryAI Inc. (“VisionaryAI,” “Company,” “we,” “us,” or “our”) collects, uses, stores, and discloses personal information through our website, landing pages, digital tools, communications, and related services.

This Privacy Policy is intended to provide general transparency regarding our data practices. It should be read together with our Terms of Use, AI Policy, and any applicable client agreement or statement of work.

2. Scope

This Privacy Policy applies to personal information collected through:

  • our website and landing pages;
  • contact forms, intake forms, and lead-generation pages;
  • chat tools and AI-assisted interactions;
  • email, phone, and other direct communications with us; and
  • services we provide to prospective clients, current clients, vendors, and business contacts.

This Privacy Policy does not apply to third-party websites, platforms, tools, or services that may be linked from or integrated with our website but are governed by their own privacy policies.

3. Information We Collect

We may collect the following categories of information, depending on how you interact with us:

  • contact information, such as your name, email address, company name, phone number, and job title;
  • information you submit through forms, chat tools, emails, or other communications;
  • business information related to your inquiry, project, campaign, or service request;
  • website usage information, such as IP address, browser type, device information, referring pages, and interaction data;
  • marketing and analytics information, including campaign attribution and site engagement data; and
  • any other information you voluntarily provide to us.

You must not submit highly sensitive, confidential, regulated, or restricted information through our website, public-facing forms, chat tools, or other general intake channels. This includes, without limitation, protected health information, financial account information, student records, and children’s personal information. VisionaryAI does not monitor, screen for, or reliably recognize such categories of data through website forms, and sending such data through those channels is expressly prohibited unless VisionaryAI has explicitly requested it in writing and confirmed that appropriate safeguards are in place.

4. How We Use Personal Information

We may use personal information for the following purposes:

  • to respond to inquiries and communicate with you;
  • to provide, operate, manage, and improve our website and services;
  • to evaluate leads, proposals, and potential client relationships;
  • to deliver marketing, analytics, automation, design, and related business services;
  • to maintain records of our communications and business activities;
  • to detect, prevent, or address technical, security, or misuse-related issues;
  • to comply with legal obligations and enforce our terms, contracts, and policies; and
  • to support internal operations, research, reporting, and service improvement.

5. AI and Automated Processing

We may use AI-enabled or automated tools as described in our AI Policy to help with communications, intake, content support, workflow automation, analytics, and internal operations.

If you interact with an AI-enabled feature, you must not provide regulated, highly sensitive, or restricted personal information. VisionaryAI does not monitor, screen for, or reliably recognize protected health information, financial account information, student records, or children’s personal information submitted through website forms, chat tools, or other public-facing inputs, and submission of such data is expressly prohibited unless VisionaryAI has explicitly requested it in writing and confirmed that appropriate safeguards are in place.

6. Cookies and Similar Technologies

Our website and related tools may use cookies, pixels, analytics tags, server logs, and similar technologies to understand site traffic, user activity, campaign performance, and general engagement.

These technologies may be used by us or by third-party providers that support hosting, analytics, advertising, form handling, chat, scheduling, or related website functions.

If your browser allows it, you may be able to manage certain cookies through your browser settings. However, disabling cookies may affect website functionality.

7. How We Share Information

We may share personal information in the following circumstances:

  • with service providers, vendors, contractors, and technology partners that help us operate our website, communications, analytics, and business services;
  • with professional advisors, such as legal, accounting, or compliance advisors, where reasonably necessary;
  • in connection with a business transaction, financing, reorganization, merger, acquisition, sale, or transfer of assets;
  • where required by law, legal process, governmental request, or regulatory obligation; and
  • where necessary to protect our rights, users, systems, business operations, or the safety of others.

We do not sell personal information in exchange for monetary compensation through this website.

8. Data Retention

We retain personal information for as long as reasonably necessary for the purposes described in this Privacy Policy, including to respond to inquiries, provide services, maintain business records, comply with legal obligations, resolve disputes, and enforce agreements.

Retention periods may vary depending on the nature of the information, the context in which it was collected, and applicable legal or contractual requirements.

9. Data Security

We seek to use reasonable administrative, technical, and organizational measures appropriate to the nature of the information and our business operations to help protect personal information against unauthorized access, disclosure, misuse, or loss.

However, no website, transmission method, or electronic storage system is fully secure, and we cannot guarantee absolute security.

10. International Data Transfers

VisionaryAI may operate across multiple jurisdictions and may use service providers, infrastructure, or tools located in different countries. As a result, your personal information may be processed, accessed, or stored outside your province, state, or country, subject to applicable legal requirements.

By using our website or submitting information to us, you understand that your information may be transferred to and processed in jurisdictions other than your own.

11. Your Privacy Requests

Depending on your location and applicable law, you may have the right to request access to, correction of, or deletion of certain personal information we hold about you. Applicable privacy laws may also provide additional rights in some cases, including rights relating to objection, restriction, portability, or withdrawal of consent.

At this time, privacy requests should be submitted by email to:

legal@vai-tech.com

To help us process your request efficiently, please use the subject line:
Privacy Request – [Access / Correction / Deletion] – [Your Full Name]

Please include enough detail for us to understand your request and identify the information at issue. We may need to verify your identity before acting on certain requests. We will review and respond to requests in accordance with applicable law.

12. Children’s Privacy

Our website and services are not directed to children, and we do not knowingly collect personal information directly from children through our public website in a manner intended to trigger children’s privacy obligations. If you believe a child has provided personal information to us, please contact us at legal@vai-tech.com so we can review and address the matter.

13. Third-Party Services and Links

Our website may contain links to third-party websites, embedded content, scheduling tools, form tools, analytics services, AI tools, or social media features. We are not responsible for the privacy practices of those third parties, and their data practices are governed by their own policies and terms.

14. Legal Compliance

We may collect, use, disclose, and retain personal information as permitted or required by applicable law, regulation, legal process, contractual obligation, or lawful governmental request.

Users may not use our website, forms, or AI-enabled tools to submit information in violation of privacy, confidentiality, healthcare, financial, education, child-protection, or other applicable laws.

15. Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our website, operations, service providers, legal requirements, or data practices. When we do, we will post the updated version on this page and revise the “Last Updated” date above.

16. Contact Us

If you have questions about this Privacy Policy or would like to submit a privacy-related request, please contact:

VisionaryAI Inc.
Email: legal@vai-tech.com
Mailing Address: 628 Fleet St, Toronto, ON, M5V 1A8